Creative Project Coordinator

Job Description

WHO ARE YOU?

Do you enjoy dance music? Do you excel at coordinating creative projects? Then you're in luck! We are looking for a highly motivated self-starter who embodies both a passion for dance culture and a love of creativity. Is this you? Read on…

THE ROLE

Insomniac is looking for a Creative Project Coordinator, reporting to the Creative Project Manager, the Creative Project Coordinator will work with the brand teams, designers, and editors to coordinate the execution and delivery of creative assets for assigned campaigns. This role manages project workflows, timelines, creative approvals, and serves as the primary creative asset liaison from campaign kickoff through show weekend.

RESPONSIBILITIES
• Serve as the primary creative project contact for assigned brands, and be equipped to provide updates on project status, timelines, bandwidth, and creative direction in coordination with their respective brand lead.
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Partner with brand teams to translate campaign objectives into clear, actionable creative requests while maintaining timelines and taking into account designer/editor bandwidth when recommending realistic delivery dates
• Coordinate the day-to-day workflow of design and media projects, documenting revisions and ensuring deliverables stay on track.
• Collaborate with cross-functional teams, including but not limited to Marketing, Talent Booking, PR, Merchandise, Production, Social, Creative, and Executive stakeholders.
• Maintain ticket requests, timelines, creative briefs, and calls-to-action as campaigns evolve.
• Consistently execute quality control on all submitted tickets and ensure that each request is complete, final, and updated to reflect the goals of the initiative on the brand side
• Identify errors in timelines before submitting requests and in posted assets for review prior to circulating for approvals
• Monitor project scope, timelines, bandwidth limitations and delivery expectations to proactively identify and resolve issues in collaboration with the respective brand lead
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Lead project communication through standups, status updates, kickoff meetings, and stakeholder check-ins where needed
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Route creative assets for review and approval and ensure any applicable edits are communicated and applied in a timely manner
• Assist in developing project timelines and establishing deadlines that align with campaign schedules and designer/editor bandwidth
• Ensure all completed requests are properly finalized and maintain organized documentation, assets, and communications for future reference.
• May be required to attend and work company events onsite as needed by the brand
• Train and provide support in onboarding team members, clients, vendors and partners when needed
• All other projects and initiatives as identified

QUALIFICATIONS
• Bachelor's degree in business marketing or management or related experience
• 1-2 years of experience in project coordination or related field

WORK ENVIRONMENT
• Must be willing to travel to work during holidays, evening and weekend hours, as required, to meet deadlines
• Must be able to tolerate loud noise levels and drastic temperature climates while working on site at various event location
• Must be able to work in open concept office space

Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.

EQUAL EMPLOYMENT OPPORTUNITY

We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.

Insomniac strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.

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The expected compensation for this position is:
$21.60 USD - $27.00 USD Hourly
** Pay is based on a number of factors including market location, qualifications, skills, and experience.

Live Nation Entertainment will never request payment or equipment purchases as part of the hiring process. Recruiters will only contact candidates from official Live Nation or affiliated brand email domains.

Jobcode: Reference SBJ-861zz9-35-215-156-25-42 in your application.